Is your office crowded with old records and overflowing file cabinets? In an increasingly paperless world, more and more companies are utilizing document scanning services. Outsourcing document scanning services may sound like an expensive investment, but the benefits far outweigh the initial cost. From increased productivity to reduced clutter around the office, document scanning services can help your business in a variety of ways.
Maximized Office Space
One way document scanning services can benefit your business is by freeing up more space in your office. In the past, documents had to be stored in bulky file cabinets that took up valuable space. Through document scanning services, thousands of files can now be stored as digital documents on a single server. This frees up more space in your office that can be utilized for housing new equipment or setting up new workstations.
Document scanning services can also help businesses improve their organization system. This feature can especially come in handy when your company is preparing for compliance audits. Instead of searching through cluttered filing cabinets by hand, document scanning services allows files to be digitally organized and indexed so they can be found quickly and easily.
Since document scanning services allow files to be located faster through organization and indexing, your employees will spend significantly less time searching for documents. According to a report from the McKinsey Global Institute, the average worker spends 19% of their time each week searching for information. With digital documents easily available through document scanning services, your employees will have more time to focus on their workload.
With document scanning services, your most important files will be better protected. While paper documents are vulnerable to deterioration from something as minuscule as coffee stains to full-blown natural disasters, scanned documents will stay safe indefinitely. These digital documents are securely backed up so you never have to worry about losing any information. Scanned documents also offer better protection against prying eyes. Unlike physical documents, scanned documents can be encrypted, password-protected, and securely stored in the cloud.
More Environmentally Friendly
Document scanning services are far more environmentally friendly than traditional document storage methods. Electronic records require less energy than climate-controlled records storage facilities. They also help you cut back on your paper and ink consumption.
Save Money in the Long Run
Although document scanning services may sound like a hefty investment, the benefits it will bring your business can actually help you make your money back. Document scanning services do this by cutting your storage costs, decreasing the number of workers needed to maintain and retrieve records, improving security, enhancing organization and increasing your office's productivity.
Automated Business Solutions | Document Imaging Services
Are you interested in learning more about Document Imaging Services? Document Scanning is only one of the many services and products that Automated Business Solutions provides. No client is ever too big or too small to take advantage of the proficiency ABS has to offer. All of our clients can feel confident that a solution offered by ABS is the absolute right solution for them.
At Automated Business Solutions, we understand your individual business’s IT needs are unique. We have specialized products and services, as well as a highly-skilled staff, that are ready to work with you and your business to provide customized IT solutions. Our fully managed program is the ideal solution for an organization that demands utmost in network reliability and quality service.