Improving efficiency in your workplace is not about working harder, it's about working smarter. The first thing you need to do is take a step back and examine your business operations to determine what is curtailing your productivity. Even if you hire the most diligent employees, they can be held back by outdated equipment and disorganization. Investing in new hardware, software, and professional services can provide your employees with the tools they need to optimize their job performance.
Look Into Updating Your Technology
No matter how hard your team works, outdated tools and equipment can limit their productivity. Older computers take longer to load, are far more expensive to repair, and run older software that is more vulnerable to hackers and viruses than modern computers. Antiquated printers waste resources on inefficient toner, expensive parts, and take far longer to print lengthy documents than modern devices.
If you find your office is still using antiquated technology, its time to invest in some state-of-the-art office equipment. A multifunctional printer is a great example of a modern device that can increase efficiency in your workplace. Instead of having employees run around the office to use different machines, multifunctional printers consolidates printing, scanning, copying, and faxing all into a single device. But don't just stop at hardware, there is a multitude of applications and programs that can help increase productivity in your office. Some helpful types of software you should consider looking into are:
- Time and productivity tracking applications
- DeskTime, Timecamp, Time Doctor, Toggl, Hubstaff, Harvest
- Collaboration tools
- Flowdock, Google docs, Asana, Podio, Ryver, Trello, Flock
- Document/File Sharing Applications
- Zoho Docs, Evernote, Dropbox, Box, Synology Drive, FileCloud
- Communication applications
- Zoom, Slack, BlogIn, Chanty, Blink, Campfire, Fuze, Glip
- Accounting Software
- FreshBooks, Wave Accounting, Zoho Books, Xero, QuickBooks
Even after you update your office equipment, continue to do routine research on new tools that could help grow your business. Technology is constantly advancing, and one day the state-of-the-art computers and printers you just purchased will become obsolete. You should always be on the lookout for any new technological developments that could increase productivity in your office and expand the collection of tools your employees have at their disposal.
Invest in Managed Print Services
Managed print services can help your workplace become more productive in a variety of different ways. MPS provides businesses with a comprehensive analysis of their printing operations so they can devise a strategy designed to cut costs on printing supplies and boost productivity. By streamlining your printing processes, MPS can cut down on interruptions in workflow and consolidate billing.
Another way these types of services can increase efficiency in your workplace is by making more time for your employees to focus on their day-to-day responsibilities. For example, MPS providers can handle any printer troubleshooting issues so your IT department doesn't have to. MPS programs can also reduce your administrative team's workload by implementing advanced monitoring tools in your office that automatically restock your printing supplies and keep your technology running efficiently
Automated Business Solutions Can Help
Are you in the market for a professional Management Printing Service? Automated Business Solutions prides itself on being the premier office solutions provider in New England. Superior customer service combined with best in breed technologies has positioned ABS as one of the most respected companies within the office-imaging industry.
Our Managed Print Services program will help your organization streamline printer management while minimizing the total costs associated with all of your output devices. With our all-inclusive contracts, you can focus more on your business and less on your budget. Contact us today for more information on our Managed Print Services.