What are the Advantages of Document Management?

A document management system helps facilitate the creation, storage, management, protection, and retrieval of digital documents. Document management is so much more than just cloud storage, it's an entire structure designed to improve the flow of critical information across the organization. Companies utilizing document management enjoy a variety of benefits such as increased efficiency, saving money, and keeping their information secure. Document management enables business owners to worry less about organization so they have more time to focus on running their company. Here are some advantages document management could offer your business.

Digital Decluttering

Document management systems are incredibly useful for cleaning up the digital jumble of files and applications cluttering up your folders and desktop. Instead of frantically searching for documents scattered amongst various storage spaces such as laptops, PCs, mobile devices, cloud storage, email attachments, and desktop folders, a document management system consolidates all of your data in one central location.

Ease of Access and Increased Efficiency

Another benefit of document management is cutting down on the amount of time your company wastes searching for information. According to IDC data, "the knowledge worker spends about 2.5 hours per day, or roughly 30% of the workday, searching for information." By implementing a document management system in your office that allows ease of access to information, you can increase your employee's efficiency and open up more time for them to focus on their workload.

More Environmentally Friendly

Switching over to a document management system can significantly reduce the amount of paper your company uses. Cutting down on paper usage can help cut costs on several other expenditures such as:

  • Paper
  • Ink and Toner
  • Printing and Photocopying
  • Maintenance
  • Off-site paper records or storage
  • File Folders
  • File Cabinets
  • Shipping costs for paper documents

Aside from saving on additional costs, document management systems can help you cut out paper waste. Not only will going paperless help save you money, but it will also help you show your customers that you care about making environmentally conscious and sustainable decisions.

Keep Your Sensitive Information Secure

Document management systems are also one of the best ways to keep your confidential information and records secure. These systems can be set up to limit access for specific types of records only to users who have been authorized to use them. Document management can enable employers better security when it comes to their data through features such as:

  • Document access control
  • Document tracking
  • Password protection
  • Version control
  • Real-time collaboration
  • Real-time notifications

Automated Business Solutions | Document Management

For Document Management services you can depend on, trust Automated Business Solutions. No client is ever too big or too small to take advantage of the proficiency ABS has to offer. All of our clients can feel confident that a solution offered by ABS is the absolute right solution for them.

At Automated Business Solutions, we understand your individual business’ document management needs are unique. We have specialized products and services, as well as a highly-skilled staff, that are ready to work with you and your business to provide customized IT solutions. Our fully managed program is the ideal solution for an organization that demands utmost in document organization and quality service.

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